Turnovers · 5 min read
Rental property turnover checklist: from move-out to move-in
A practical rental turnover checklist covering inspections, repairs, vendor handoffs, deposit records, listing preparation and the next move-in.
Property management, without the busywork.
Leases, rent, maintenance and turnovers in one affordable workspace, with AI that compares move-out photos to move-in, does the deposit math and shows where every answer came from.
14-day free trialNo credit card required
For property managers · Plans from $49 a month ·
Sample data
November
Good morning, Dana
Search units, tenants, vendors
Rent collected
$18,420
of $21,300
Open requests
3
1 urgent
Turnovers
2
in progress
Deposits to settle
$1,800
Unit 4B · due Dec 11
Rent roll
View all
| Unit | Tenant | Rent | Status |
|---|---|---|---|
| Oak St · 1A | Maya Chen | $1,450 | Paid Nov 1 |
| Oak St · 2B | Luis Ortega | $1,525 | Paid Nov 3 |
| Hickory Ln | John Doe | $2,100 | Due Nov 5 |
| Pine Ave · 3 | Priya Natarajan | $1,380 | Late · $50 fee |
| Pine Ave · 4B | Vacant | — | Turnover |
Turnover · Pine 4B
Day 4- Move-out inspection
- Deposit statement
- Repairs · Miller & Sons
- Photos & listing
- Applicants & lease
One workspace for the whole rental business.
Stop stitching together a rent app, a spreadsheet and a group text. Every unit, tenant and vendor lives in one place, and every step is tracked.
Lease · Hickory Lane Cottage
Sample dataTenantJohn Doe
TermAug 1, 2026 – Jul 31, 2027
Monthly rent$2,100
Due1st, 5-day grace period
Late fee$50 flat
Invoices
NovemberDue Nov 5
OctoberPaid Oct 2
SeptemberPaid Sep 1
Move-out inspections, done from photos.
Photograph each room at move-in. At move-out, TenantGalaxy compares the same rooms, separates new damage from normal wear and marks that were already there, prices each repair, drafts the statement and tracks your state’s return deadline. You stay in control of every dollar.
- Compare
- Each move-out photo is checked against the same room at move-in.
- Review
- Every finding comes with its room, its reason and a repair cost.
- Approve
- Uncheck anything. The refund and statement update instantly.
Move-out inspection · Pine Ave 4B
14 photos compared with move-in
- Security deposit
- $1,800
- Deductions
- −$360
- Refund to tenant
- $1,440
Return by Dec 11. Texas allows 30 days after move-out, quoted from the state property code.
Statement goes to the tenant only after you approve it
Try it: uncheck a deduction.
AI help for every part of the job.
Rents, leases, repairs and listings, each with the source next to the suggestion. Nothing changes until you say so, and every plan includes all of it.
Market rent · Hickory Lane Cottage
Sample dataNearby listings for 2 bd · 1 ba
Typical asking rent
$2,085 to $2,215
Median $2,145 across 4 listings
| Listing | Layout | Rent |
|---|---|---|
| 212 Elm St | 2 bd · 1 ba | $2,050 |
| 48 Birch Ave, Unit 3 | 2 bd · 1 ba | $2,095 |
| 1710 Maple Ct | 2 bd · 2 ba | $2,195 |
| 9 Cedar Row | 3 bd · 1 ba | $2,280 |
Price a unit from what’s listed nearby.
When you add a property or a lease, compare it with similar rentals in the same area, bedroom for bedroom.
- Where it comes from
- A listing counts only when its page was actually found and shows the rent next to the address. The range is worked out from those listings, never guessed.
- What you decide
- Use the middle of the range, or set your own rent.
A portal for everyone involved.
Tenants, contractors and applicants each get a simple view of just their part. You see all of it. Open any of them right now, no sign-up needed.
Explore a fictional portfolio. Demo edits stay in your browser; no messages or payments are sent.
Dana · Maple & Main
Sample dataNeeds you today
Approve deposit statement
Pine Ave 4B · $1,440 refund
Urgent: kitchen sink leak
Oak St 1A · Rivera Plumbing assigned
Late rent
Pine Ave 3 · $50 fee applied
Dana · Maple & Main
Sample dataNeeds you today
Approve deposit statement
Pine Ave 4B · $1,440 refund
Urgent: kitchen sink leak
Oak St 1A · Rivera Plumbing assigned
Late rent
Pine Ave 3 · $50 fee applied
Choose your plan by rental units.
Every plan includes all features and AI tools. Choose a flat monthly plan based on how many rental units you manage.
Try every plan free for 14 days.
No credit card required
DIY
Up to 5 rental units
$49/ month
For independent landlords running a small portfolio themselves.
All features and AI tools included
Professional
Up to 50 rental units
$129/ month
For small teams coordinating tenants, vendors and turnovers.
All features and AI tools included
Enterprise
Unlimited rental units
$399/ month
For management companies with large or growing portfolios.
All features and AI tools included
Each rentable home or apartment counts as one rental unit. A building with 10 apartments counts as 10 rental units, so it fits the Professional plan.
The same features in every plan
- Leases and rent collection
- Maintenance requests
- Turnover workflow
- AI move-in vs move-out inspections
- Deposit return deadlines by state
- Market rent from nearby listings
- Lease scanning, drafting and questions
- AI repair triage and listing copy
- Vendor invoice reading and export
- Contractor dispatch
- Tenant, contractor and applicant portals
- SMS and email notifications
- Multiple managers and roles
- Deposit audit trail
Prices in USD per workspace, billed monthly after your trial if you subscribe. Change plan or cancel any time.
From the blog
Practical guides for the rental workday.
Inspections · 5 min read
How to document move-in and move-out inspections
Build a clear rental inspection record with room-by-room photos, comparison notes, repair history and reviewed cost decisions.
Maintenance · 5 min read
A rental maintenance workflow from tenant request to vendor invoice
Organize rental maintenance with a clear process for tenant requests, triage, vendor assignment, completion review and invoice tracking.
Run every unit from one place.
Set up your first property in minutes. Bring your leases, tenants and vendors with you.
14-day free trialNo credit card required